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We have helped:

Kansas City Missouri Schools

Kansas City Kansas Schools

Southwest Tennessee Community College

Alabama State University

Washburn University

Olathe Public Schools

Fixed Asset Inventories for
School Districts, Colleges, and Universities

  • Accounting Regulation and Audit Compliance

    • Independent professional fixed asset inventories for audit and regulatory compliance

  • Capital Budgeting

    • Plan for future capital purchases based on accurate records of existing assets.

    Reduce tax and insurance premiums

    Raise capital through identification and sale of unused equipment

  • Public Accountability

    • If the public demanded to know if their tax money is being spent wisely, can you immediately show them the status of all fixed assets?

  • Business Continuity and Disaster Planning

    • Accurate records for business continuity and insurance plans.

  • Expansion, Construction, and Moves

    • Develop accurate baseline inventories prior to moves

    Identify equipment and assets that may be reallocated to new facility

    Validate assets after expansion


An accurate inventory of fixed assets and personal property displays good stewardship of taxpayer money!

 



Answers


How does the inventory process work?

Our inventory teams will make a sweep through your buildings, and apply a bar-coded property tag to every fixed asset. Information such as location, room, description, manufacturer, model, and serial number will be recorded using state-of-the-art bar code data collection terminals.

The information recorded during the physical inventory is compiled into an inventory report for your records.

Asset Services also provides reconciliations of the physical inventory back to the fixed asset ledger as well as fair market valuations.

Asset Services’ inventory specialists are highly sensitive to the concerns of educators and students.  Asset Services takes pride in our ability to perform an inventory with no disruption to the educational process.
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How long does it take?

Our inventory specialists are extremely accurate and efficient at performing inventories. Physical inventories by trained and experienced professionals are completed in a fraction of the time it would take an untrained person to complete.  Using bar-code technology and scanners reduces inventory time dramatically, compared to the "pen and paper" method. For example, our inventory specialists will complete an average sized elementary school in a few hours, and an average high school in a couple of days.
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How much does it cost?
The price of services varies with the size of the facility, and your specific needs. As a ballpark figure, the cost to inventory an average elementary school (or equivalent sized building) is typically less than the cost of a laptop. We'll be glad to give you a hassle free estimate.
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Asset Services recognizes the difficulty in maintaining and auditing fixed asset inventories.  Inventories are time consuming, other priorities may take precedence, staff have other responsibilities, or an asset management system may not exist.





Learn how to:


  • Raise Capital by finding and selling unused assets.

  • Confidently answer question from auditors.

  • Reduce capital expenditures by identifying unused assets.



"I couldn't believe we opened a closet, and found 4 laptops we didn't even know we had!"